Early Bird Registration
End Date: May 26, 2025
Abstract Submission
Opens: Feb 17, 2025
Speaker guidelines
Jun 27, 2025 | 09:00 AM GMT

Webinar on Mechatronics, Control and Robotics

CONTENTS

  1. Pre-Webinar Preparation
  2. During the Webinar
  3. Post-Webinar
  4. Troubleshooting & Support
  5. Additional Notes
01

Pre-Webinar Preparation

Presentation Submission

Submit your final presentation (PPT/PDF) to the organizer at least 3 days before the webinar via [preferred method: email/Google Drive/etc.].

Format:

  • 1.16:9 aspect ratio
  • 2.Legible fonts (e.g., Arial, Calibri - min. 24pt)
  • 3.Branded slides (optional)

Avoid:

Heavy animations/embedded videos (test compatibility beforehand).

Technical Setup

Browser

Latest Chrome/Firefox (for web-based platforms like Zoom/Webex).

Device

Laptop/desktop preferred (mobile devices may limit functionality).

Backup

Have slides and notes saved offline.

Internet

Use a wired connection (Ethernet) or stable Wi-Fi (5GHz recommended).

Audio/Video Best Practices

Microphone

Use a headset or external mic (avoid built-in laptop mics for clarity).

Camera

  • Position at eye level (use a stand if needed)
  • Ensure face is well-lit (natural light in front > backlight)
  • Background: Neat or blurred (virtual backgrounds allowed but test first)

Test

Verify audio/video on the webinar platform 24 hours in advance.

02

During the Webinar

Delivery Tips

1
Engage viewers with pauses, Q&A, or polls (if planned).
2
Speak clearly and at a moderate pace (for global audiences).
3
Join 15-20 minutes early for a tech check with the GlobalMeetX team.
4
Mute notifications (Slack/WhatsApp) to avoid disruptions.

Screen Sharing (if presenting)

  • 1.Share only the presentation window (not your entire desktop)
  • 2.Close unrelated tabs/apps
03

Post-Webinar

Follow-Up

  • 1.Share additional resources (PDFs, links) with the GlobalMeetX team for attendees
  • 2.Provide feedback to help us improve future webinars!
04

Troubleshooting & Support

Need help? Contact the GlobalMeetX team: support@globalmeetx.net.

🔧 Issues? Try these steps:

  • 1.Audio/video failure: Rejoin the webinar or switch to phone audio
  • 2.Internet drop: Use mobile hotspot as backup
05

Additional Notes

1
Global Audience: Minimize jargon/slang for non-native speakers.
2
Time Management: Stick to your allotted slot (practice timing!).
3
Attire: Business casual/professional (solid colors work best).